Senior Project Manager

Salary Range: $80,000- $95,000

Location: 100% Remote
Reports to: Director of Logistics

Start Date: February 2026

WHO WE ARE: Meeting Management Services, Inc. (MMS) an independently owned, and minded meeting planning firm located in Washington, DC. We have experience across the entire United States and over 6 continents providing our clients with full-service planning and consulting for association and corporate conferences.  We sweat the small stuff and are obsessed with presenting an exciting attendee journey wherever we go.  Our clients, who have been with us for decades, don’t see us as a third-party company, but a family. Our consultative approach and tireless drive allowed us to grow even during the pandemic.

WHO YOU ARE: You are a seasoned meeting professional and strategic leader with 6–9 years of experience producing medium to large-scale conferences (500–16,000 attendees). You excel at managing multiple accounts, listening to clients and teammates, and executing with precision. Calm under pressure, you consistently exceed goals, stay current with industry trends, and never miss deadlines. You love to travel, negotiate hotel and vendor contracts effectively, and bring expertise in venue sourcing, budgeting, timelines, event specs, onsite execution, F&B planning, signage and branding, vendor management, and team leadership.

Core Expertise

• Venue and Hotel Sourcing with strong contract negotiation skills (Cvent experience preferred)
• Advanced Budget Management: Forecasting, creation, and reconciliation
• Timeline and Run-of-Show development for clients and internal teams
• Event Specifications and flawless onsite execution
• Room Block Management and reporting
• Vendor Oversight: AV, F&B, décor, entertainment, and production partners
• Food & Beverage strategy: Menu design, tastings, and creative attendee experiences
• Signage and Branding: Venue-wide installations and activations
• Collaboration with GSCs/Expo companies for signage and activations
• Leadership of small teams (2–3 individuals)

Additional Strengths

• Multi-project management across event life cycles
• Strategic event planning aligned with organizational goals
• Post-event analysis for continuous improvement
• Clear, effective communication with clients and teams
• Risk management and contingency planning
• Proficiency with event technology platforms (Cvent, registration systems, mobile apps)
• Client-facing leadership and consultative approach

Required Background & Expertise

• Proven ability to manage multi-million-dollar Food & Beverage budgets for large-scale events and convention center environments
• Expertise in signage and branding strategy, including venue-wide installations and activations in convention centers
• Demonstrated success in multi-tasking across multiple accounts and delivering exceptional results under tight deadlines
• Strong background in vendor negotiations and complex contract management for hotels and convention centers
• Ability to lead strategic planning and execution for high-profile events with precision and creativity

Key Characteristics to Succeed within the role

• Critical thinker with strong problem-solving skills
• Consultative approach to project management
• Highly organized with excellent time management
• Ability to manage multiple projects at different life cycle phases
• Detail-oriented and proactive in execution
• Calm, positive, and supportive under pressure
• Strong team builder who motivates and engages others
• Exceptional written and verbal communication skills
• Comfortable with digital tools and technology
• Passion for innovation and staying ahead of industry trends

Key Responsibilities

• Lead and manage a portfolio of five client accounts, including two with significant Food & Beverage programs exceeding $1M and potential lead responsibilities on additional accounts
• Oversee conference logistics: event specifications, room block management, signage and branding, speaker coordination, and expo planning
• Develop and execute event strategies and objectives aligned with client goals
• Facilitate and lead client and internal team meetings to drive planning and decision-making
• Create, manage, and reconcile comprehensive budgets, ensuring accuracy and cost efficiency
• Deliver exceptional results across multiple projects at different life cycle stages, maintaining quality and deadlines

Travel Requirements

• Expect frequent U.S. travel, including weekends and occasional holidays, with additional PTO compensation. International travel may be required, valid passport essential.

Physical Requirements

• Remote work environment requiring reliable internet access; MMS provides a company-issued laptop and necessary tools for virtual work
• Assist with onsite set-up (moving boxes up to approx. 25 lbs., unpacking, packet stuffing, etc.)
• Periods of long standing and walking 5+ miles a day. Many conferences will occur in convention centers.

Company Benefits

• 14 days of paid time off accumulated over a year.
• Subsidized Health Insurance, including vision and dental coverage.
• Company paid life insurance policy.
• Company paid short term and long-term disability.
• Access to Health Flex Spending Account
• Participation in company 401(K) and compensation packages.

Scenario-Based Problem-Solving Exercise

Final-round candidates will complete a scenario-based exercise designed to assess critical skills for this role.

Purpose:
This exercise evaluates your ability to solve complex challenges, structure your thinking, and communicate solutions effectively. It’s not about finding the “perfect” answer—it’s about demonstrating your approach, creativity, and communication style.

Here’s what to expect:

• You’ll receive a scenario reflecting real-world challenges in this position.
• Your task is to analyze the situation and present a clear, actionable solution

Why we do this:

We want to ensure your skills align with the demands of the role. This is a non-training position—we’re looking for someone ready to hit the ground running and deliver results from day one.

Interested candidates must send a cover letter and resume via e-mail to Careers@mmsmeetings.com,  Resumes received without a cover letter will be rejected.