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Posted: 19-Sep-23
Location: Fairfax, VA
Type: Full Time
Salary: $50,000-$52,000
Categories:
Preferred Education:
NALP is hiring an Administrative Coordinator.
- Do you love new challenges and being in the thick of things?
- Do you excel at juggling projects, while still keeping an eye on the details?
- Are you looking for a position in a fun, fast-growing, people-first organization?
If so, you might be perfect for our Fairfax, VA-based Association.
The Administrative Coordinator must be a highly motivated individual with a strong sense of ownership and great communication skills. Ability to multi-task and strong attention to detail are a must.
If this describes you, we may have a place for you and your talents on our team!
A little bit about this position:
This position reports to the VP, Education, Events & Programs, provides support across multiple functional areas, and engages regularly with staff, volunteer leadership (including our Board of Directors), our membership, and vendors.
A day in the life of this position will vary each day. However, you will be part of a team to help make our Association the best in our industry. Specifically, the Administrative Coordinator provides administrative support for our events, awards and training programs, Board of Directors' activities, and NALP’s Foundation. This position is also responsible for overall office management and maintenance.
We are a hybrid office, but this position is required to be in the office five days a week. Hours are flexible. An occasional remote workday is possible, with supervisor approval, after three months of employment.
A snapshot of the responsibilities:
- Provide support to the CEO related to all Board of Director activities including scheduling, preparation of Board materials, and note taking during Board meetings
- Provide support to the leadership of the NALP Foundation including preparation and planning for several large events, as well as providing support for the Foundation’s annual fundraising event.
- Support the events team, including providing attendee and exhibitor registration assistance, coordinating and packing shipments for events, and other events-related administrative tasks.
- Assist with awards program including tracking applications, assisting in the scoring process, maintaining/updating data in iMIS and providing overall support for the programs.
- Work with staff to help maintain certification and training programs, including communication with members, preparing and mailing certification packages, and processing recertification.
- Assist with general office and administrative functions.
Why work for NALP?
- Full-time, Non-Exempt position
- Competitive Salary (Range $50,000 – $52,000)
- 100% paid medical, dental, life, and disability insurance premiums for our Employees
- Generous paid leave policy
- Parental leave
- 4-day weekends on Memorial Day, 4th of July & Labor Day, 5-day weekend on Thanksgiving. The office is also closed between Christmas and New Year’s.
- 401k plan with a generous match
- Professional development assistance
- Casual work environment
Requirements, Knowledge, Skills, and Abilities
- College graduate preferred, but not mandatory
- Association experience strongly preferred, but not mandatory
- Excellent customer service skills
- Strong team player
- Flexible and able to switch between tasks frequently
- Strong attention to detail
- Excellent written and verbal communication skills
- Strong organization and time management skills
- Strong computer skills; proficient in Microsoft Office
Bonus Points
- Experience with iMIS and/or another client management databases
- Experience with Open Water
To apply for this position, please submit both a cover letter and a resume.