Join the AANA team. We are looking for a talented Senior Manager, Governance and Executive Office to collaborate with our members, leaders and staff dedicated to advancing the art and science of arthroscopy and minimally invasive surgery through education, skills assessment and advocacy.
The Arthroscopy Association of North America (AANA) is an international professional organization of more than 5,000 orthopaedic surgeons and other medical professionals who are committed to advancing the field of minimally-invasive orthopaedic surgery to improve patient outcomes. We endeavor to be up-to-the-minute, free of commercial bias, and to curate the most relevant information for our members and customers.
The Senior Manager, Governance and Executive Office in partnership with the Chief Executive Officer will manage all governance functions and operations in addition to special projects.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Governance – 70%
Serve as the staff liaison to the Nominating Committee.
Serve as the staff liaison to the Committee on Committees.
Serve as the staff liaison to the Bylaws Committee.
Manage all aspects of the Annual Business Meetings.
Manage all aspects of the Board of Directors Meetings.
Manage all aspects of the Executive Committee Meetings.
Manage all aspects of the Past Presidents Council Meetings.
Provide support to the Fellowship Committee and Committee on Committees.
Manage leadership development and training including committee orientation program.
Maintain all governance documents and records.
Executive Office/Operations – 15%
Maintain board, executive committee and committee rosters and database.
Manage all aspects of the Board of Director and Executive Committee Meetings (meeting notices, meetings materials, presentations, minutes).
Manage the Project Specialist.
Develop the budgets for the Board and Executive Meetings.
Maintain the compendium of Board and Executive Committee actions.
Maintain association’s Policy and Procedure Manual
Maintain all committee descriptions, rosters, and terms of service for all volunteer leaders.
Maintain the committee database, including sending committee member notifications and tracking changes as needed.
Work with interdepartmental teams to accomplish goals with the ability to contribute to and influence the effective and productive performance of AANA in areas outside his/her direct authority.
Special Projects – 15%
Provide administrative support to the CEO.
Manage the Resident Scholarship and Traveling Fellows application process.
Manage the Orthopaedic/Sports Medicine Fellowship Grant process.
Assist with the International Education Scholarship process.
Update and maintain the Fellowship Directory and annual certificate mailing.
Oversee the award processing, plaque production, recognition plaques and certificates for volunteer leaders and Annual Meeting awards.
Manage Annual Meeting social event invitations mailings and RSVPs.
KNOWLEDGE, SKILLS and ABILITIES
Excellent customer service skills
Strong knowledge of Microsoft Windows environment (Word, Excel, and PowerPoint)
Working knowledge of iMIS and Board Effect
Excellent both oral and written communications skills
Strong problem-solving skills
Well organized with the ability to multi-task and work within time constraints
Detailed oriented and efficient
Experience working with and managing volunteer
Exceptional organizational, analytical, and administrative skills and the ability to take a proactive, self-directed approach to projects and assignments
Ability to work under pressure
Ability to interact effectively and to work congenially in a small office environment.
EXPERIENCE AND EDUCATION
Bachelor’s degree required. CAE preferred.
5+ years association experience required, preferably in the areas of governance and operations
Work is performed in a general office setting. Position requires availability for extended hours plus non-traditional hours to perform duties. Overnight and weekend travel is required.