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ABA is seeking a Senior Manager, Production who will report to the VP, Creative Director and will be responsible for managing the 1000 plus projects requested annually from the Creative Services department for copywriting, digital and print design, video creation and printing and mailing services. This includes developing and managing adherence to production schedules for every project, monitoring project progress for the team of graphic designers and video editors and managing relationships with external vendors regarding bidding, printing, mailing and invoice payments. Additional responsibilities include managing the scheduling, taping and recording of monthly video and audio podcasts, assisting on all video shoots and maintaining video and photography archives.

Key Responsibilities:

Design Traffic Management 

• Receive and review all project requests submitted to the Creative Services team. Work with marketing team to ensure all required information and assets are included.
• Work with Creative Director to assign creative resources.
• Liaise with project owners, marketing directors, writers, and designers to develop and maintain deliverable schedules.
• Keep job status up to date within Workfront project management system.
• Using the project planning documents, proactively create long-range project schedules for major initiatives to facilitate better project planning.
• Regularly monitor master project calendar and project planning documents.
• Reviews daily work schedule with Creative Director and designers.
• Remind project owners of impending or lapsed deadlines.
• Foresee potential scheduling and delivery conflicts early and proactively propose solutions for resolution.
• Makes sure all materials are properly signed off and approved by marketing directors, project owners, Creative Director, and SVP of Marketing as required.

Production Management and Vendor Sourcing 

• Coordinate production, including vendor sourcing, specifying project details, paper, and special printing techniques.
• Obtain 3 bids for all large to mid-sized projects to ensure best prices.
• Regularly vet new print, direct mail, and mailing vendors to improve production costs, quality, and turn-around times.
• Manage a database of contacts, specs, print bids, and final invoices.
• Advise internal clients on production projects and recommend cost effective options.
• Continuously research new trends in printing technology and postal regulation changes.
• Route invoices to budget owners and follows up to ensure timely processing.

Video Production 

• Handle all coordination for production of video and audio podcasts.
• Assists on all video shoots, helping with set-up, sound, lighting, and make-up.
• Responsible for on- and off-site logistics, including scheduling, permissions, travel, etc.
• Organizes and maintains all video and photography assets.
• Manages and maintains the video studio and equipment.

Miscellaneous

• Assist creative team in maintaining and archiving all digital files in an organized and consistent manner, including artwork, photography, and video files.
• Research archives and stock resources for needed imagery and video footage.
• Provide project owners with historic production information to assist in the creation of project planning documents and budgets for all major events and campaigns.
• Analyze and report production metrics. Keeps record of time-consuming project issues and requests that contributed to budget overruns for use when reconciling monthly and yearly design costs.