JOB SUMMARY:

Join a small and collaborative team at the Merchant Advisory Group as a Conference Planner.  In this role, you will provide assistance in planning conferences and meetings for merchant payment professionals.  Planner will leverage their knowledge of conference planning and provide support to MAG Staff and the Engagement Committee who are responsible for the MAG’s growth and conference initiatives.

The conference planner will possess exceptional skills in the following areas: oral & written communication, customer service, time management, attention to detail, follow through, prioritization, conference logistics & planning and management of multiple projects simultaneously.

SPEAKER MANAGEMENT

• Manage fast-paced speaker process to ensure speaker preparedness and timelines are met. This includes confirming speakers, scheduling and managing speaker meetings and calendars, and ensuring speaker registration, agreements, bios and photos are received and processed.
• Conduct outreach to procure speakers as determined by the MAG’s Leadership and Engagement Committee.
• Track progress of speaker and guest requirements and proactively follow-up as needed to ensure completion.
• Provide overall support to speakers and their staff as well as guest inquiries.
• Assist with PowerPoints for the conferences. This includes receipt of speaker PowerPoints and preparing internal PowerPoints.  Excellent follow up skills required.
  
  

CONFERENCE PLANNING

• Use conference-planning experience and creative ideas to contribute to overall conference management.
• Work closely with conference planning team on all conference logistics and program management.
• Collaborate with MAG Staff in coordination of meetings and programs they manage for the Conference
• Support leadership on conference related project management efforts including providing conference details as it relates to strategic planning.
• Collaborate with Staff to ensure timely delivery of conference content required for marketing collateral.
• Coordinate with Staff on AV and space logistics to ensure accurate communication to speakers and Staff.
• Manage additional tasks and projects prior to and following conferences.
  
  

COMMUNICATIONS

• Effectively communicate with members, prospective members, sponsors and prospective sponsors accurately and on a timely basis.
• Assist with conference-related communications to all members and sponsors.
  
  

OTHER

• Option to attend monthly board meetings held via conference call as well as three in-person board meetings to support staff with notes, planning, and logistics.