The Education Manager provides primary staff support in the overall planning, implementation, and evaluation of ACOEM’s live and virtual meetings, including ACOEM’s annual meeting entitled the American Occupational Health Conference (AOHC), working in collaboration with the Director of Education. The manager is expected to automate many of the processes involved in the management of these activities and develop or streamline the policies and procedures needed for their effective management and best practice implementation.
Works collaboratively with the Director of Education to implement ACOEM’s live and virtual meetings. Specific responsibilities include:
Handling programmatic planning and management components relative to the preparation of each meeting, including document preparation, work plan development, budget development, etc.
Overseeing all faculty and moderator scheduling and management; coordinate communications and speaker logistics leading up to, during, and after the event. This includes working in conjunction with vendors on AV information, faculty travel, the setup and management of audience response systems, execution, etc.
Functioning as the primary liaison to the AOHC Program Committee; management includes rosters, meeting schedules, creation of agendas, minutes, and materials for conference calls and in-person/online meetings.
Providing oversight to all aspects of the abstract and concurrent session submission process for AOHC, including call for abstracts review and evaluation of submission process, grading of abstracts, issuing necessary reports, and final output of data.
Managing meeting logistics may include working directly with the venues/vendors and/or ACOEM staff on food and beverage, AV, marketing pieces, housing, travel, registration, table-top exhibits, onsite management, virtual execution, etc.
Overseeing and managing all program data, including evaluation, website, and mobile app.
Overseeing assembly of all educational copy for marketing materials and online content as needed.
Answering event questions and general inquiries via the event inboxes, as well as telephone calls.
Performing other job-related duties as assigned.
A Bachelor’s degree or equivalent.
A minimum of 2 years of program management experience with a medical or health care association preferred.
Excellent organizational, analytical, and project management skills. Ability to work independently, accurately, and productively with administrative tools and equipment. Attention to detail is critical.
Excellent interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Knowledge of CME/ACCME requirements preferred.
Highly organized with strong computer skills, including Microsoft Office programs.
Willingness to travel to domestic meetings as assigned.
About American College of Occupational and Environmental Medicine
Founded in 1916, the American College of Occupational and Environmental Medicine (ACOEM) is the nation's largest medical society dedicated to promoting the health of workers through preventive medicine, clinical care, research, and education. ACOEM serves a dynamic group of physicians and OEM professionals in a variety of medical practices. The College works with its membership to develop positions and policies on vital issues relevant to the practice of preventive medicine both within and outside of the workplace.ACOEM is a membership association representing more than 4,500 physicians and other health care professionals specializing in the field of occupational and environmental medicine (OEM). ACOEM serves as the pre-eminent organization of physicians who champion the health and safety of workers, workplaces, and environments.ACOEM Mission:ACOEM provides leadership to promote optimal health and safety of workers, workplaces, and environments by: •educating health professionals and the public;•stimulating research;•enhancing the quality of practice;•guiding workplace and public policy; and•advancing the field of occupational and environmental medicine