Manage the logistics for annual dues billing cycle and member record maintenance
Project Manager for Recruitment and Retention Email Campaigns, including handling:
Updating onboarding communications
Prospective member outreach and response
Lapsed member outreach
Monthly Membership Reporting
Assistance and Support with establishing member tracking with equity, diversity, and inclusion and the industry segments of membership
Review world bank listing for developing economies list in iMIS and website
Answer membership inquires from general mailbox
Database Clean up
Updating membership website pages
Manage the AUTM administrative office in day-to-day task, such as:
Invoice/Check Requests and Wire Transfers
Lead contact for customer service for phone calls
Create a weekly check request and wire transfer approval document for AUTM Treasurer and CEO
Monthly AMEX Reconcilation
Create Quarterly Report of Staff Time
Governance and Committee:
Oversee the volunteer governance structure and management of committees and volunteer placement.
Act as staff support for specific committees/task forces. This role will include working with committee chairs to schedule meetings/create agendas and writing/posting minutes in coordination with committee chairs. Assist with committee charter process for committees.
Annual Meeting Support:
Oversight and Management of Awards program, recipients, and celebration
Support onsite registration
Coordinate with sub-committee and run Industry Academia Connect and Collaborate session and Reception
Coordinate committee meetings at the Annual Meeting
Coordinate First timer's reception and the Pitch and Play sessions
Scheduling assistance for events and activities for VIP/Leadership:
Work with Chair to determine possible meeting dates and send out doodle polls
Send calendar invites for all Board meetings
Reserve meeting rooms for all Board meetings
General Association Support:
Analysis and reports, as needed
Archivist of association
Other Duties as assigned
Bachelor’s degree required. Degree in management, communications, or related field a plus.
Three years’ experience working for an association in developing membership engagement programs.
Advanced degrees and/or CAE a plus.
Understanding of the management of member organizations with experience working with an association management software, specifically iMIS.
Strong project management skills, ability to multi-task with strong attention to detail and ability to meet deadlines.
Strong interpersonal skills, ability to interact with staff and membership with a high level of diplomacy and effectiveness.
Innovative thinker with the ability to translate strategic thinking into actionable plans and results.
Experience creating, monitoring and managing budgets.
Proficient in Microsoft Office Suite, PowerPoint, Excel, Google Business Docs and experience working with an association management software, iMIS preferred.
Excellent verbal and written communication skills.
Ability to travel is required
Experience working successfully in a remote environment required.
Additional Salary Information: By joining AUTM, you will have the opportunity to contribute in a collaborative remote workplace where you can make a difference. We have great benefits, paid vacation, holidays, 401(k), and more.
About Association of University Technology Managers
AUTM is the nonprofit leader in efforts to educate, promote and inspire professionals to support the development of academic research that changes the world and drives innovation forward through technology transfer. Our community is comprised of more than 3,000 members who work in more than 800 universities, research centers, hospitals, businesses, and government organizations around the globe.