Education and Training, Hospitality, Travel, Tourism, Meetings/Expositions/Events
4 Year Degree
POSITION SUMMARY DESCRIPTION:
The Education Specialist will work closely with the Education Director to assist with the planning and implementation of premier academic physiatry events and activities, including the AAP Annual Meeting. The Education specialist will assist with housing, scheduling, speaker coordination, exhibitor services, onsite management, logistics and more. The Education Specialist will also be responsible for the AAP Virtual Campus and will work with subject matter experts to create engaging online learning activities that generate revenue and/or value for AAP members.
DUTIES & RESPONSIBILITIES:
Coordinates event housing by monitoring and reporting on the AAP room block and booking travel for AAP staff, speakers, etc.
Researches and send requests for proposals (RFPs) for audio-visual (AV), exhibitor services, and transportation services. Evaluates proposals, negotiates contracts, and selects vendors.
Assists the Education Director with event logistics including signage, registration, food and beverage (FB) menu selection and guarantees, equipment rental, internet and electricity, recruiting and confirming volunteers, on-site event support, and pre-conference logistics.
Maintains reports on a monthly/weekly/daily basis as needed to update the society on event progress.
Advises speakers and content experts on AAP policies and collects relevant materials expense sheet, honorarium forms, disclosures, handouts, etc.
Performs event registration maintenance including responding to attendee’s questions, making registration changes, creating discount codes, and providing registration updates to team members and partners.
Assists with creating and communicating registration rules/parameters (early bird rates and dates, refund and exception policies etc.) and works with marketing to ensure all event logistics and registration information are up to date on the event website.
Monitors inventory and orders supplies as needed prior to and following each meeting.
Creates and builds educational products on the AAP’s learning management system (LMS), the AAP Virtual Campus, including activities that assist members in complying with Maintenance of Certification (MOC) and continuing medical education (CME) requirements.
Plans and hosts live and recorded webinars. Posts recorded content from webinars on the Virtual Campus.
Coordinates pilot programs and collects feedback. Follows up with subject matter experts to collect content on new and existing education programs to move projects forward.
Posts monthly CME Journal article activities on the Virtual Campus.
Coordinates efficient and effective processes for developing, delivering, and evaluating educational programs.
Prepares a report on evaluation results for educational activities including the Annual Meeting and makes recommendations for improvement.
Maintains the LMS including trouble shooting issues and producing certificates of completion and CME.
Ensures CME activities are fully compliant with ACCME.
3-5 years of association experience with working knowledge of issues related to continuing medical education.
3-5 years experience in the meetings industry and/or event planning and management.
Strong aptitude with online education technology. Experience with Oasis Learning Management System a plus. Proficient knowledge of Windows Operating Systems, Microsoft Applications, databases, webinar programs and internet-based research.
Strong communication, writing and organizational skills.
Ability to work effectively as a team member and independently.
Bachelor’s degree from an accredited institution or equivalent combination of association experience and education.
Additional Salary Information: Competitive salary and benefits package.
About Association of Academic Physiatrists
The Association of Academic Physiatrists (AAP) is a professional medical society of physiatrists who are dedicated to improving patient care by advancing the field of physiatry through research, education and leadership. AAP currently serves over 1,900 members including physical medicine and rehabilitation (PM&R) department chairs, program directors, residents and fellows, researchers, medical student educators, administrative directors, program coordinators, and others involved or interested in academic physiatry. The AAP has an official journal, the American Journal of Physical Medicine & Rehabilitation, holds an Annual Meeting, and leads a number of projects, programs, and activities to support and enhance academic physiatry.