Purpose:The Executive Director (ED) is responsible for leading the businessoperations and activities to fulfill organizational goals, setting strategic direction and providing overall decision-making in collaboration with the Board of Directors. Reports to:President and Board of Directors (BOD) Primary Duties and Responsibilities: - Leadership
- Participate with the BOD in developing a vision and strategic plan to guide the College.
- Identify, assess, and inform the BOD of internal and external issues that affect the College.
- Act as a professional advisor to the BOD on all aspects of the College’s activities.
- Foster effective teamwork between the BOD, ED and staff in an effort to foster a culture of trust and transparency.
- In addition to acting as a non-voting member of the BOD, act as one of the spokesperson for the College.
- Conduct official correspondence on behalf of the BOD and jointing with the BOD, as appropriate.
- Represent the College at activities that enhance the College’s profile.
- Operational planning and management
- Develop an operational plan, which incorporates goals and objectives that work toward the strategic direction of the College.
- Ensure the operation of the College meets the expectations of its members, BOD and staff.
- Run the day-to-day operations of the College in an efficient and effective manner.
- Draft policies for approval of the BOD and prepare procedures to implement College policies, review existing policies on an annual basis and recommend changes to the BOD, as appropriate.
- Ensure that personnel, members and volunteers are securely stored and privacy/confidentiality is maintained.
- Provide support to the BOD by preparing meeting agendas and supporting materials.
- Program planning and management
- Supervise the planning, implementation and evaluation of the College’s programs, services and special projects.
- Ensure that the programs and services offered by the College meet its mission and reflect the priorities of the members and BOD.
- Monitor the day-to-day delivery of the program and services of the College to maintain the priority of the College to maintain or improve quality.
- Human resources planning and management
- Determine staffing requirements for improved operational management and program delivery.
- Manage the implementation of human resource policies, procedures and practices; including the development of position descriptions for all staff.
- Establish a positive, supportive, healthy and safe work environment in accordance with all appropriate state and federal work force legislation and regulations.
- Recruit, interview and select staff that has the appropriate qualifications, technical skills and personal abilities to assist in furthering the College’s mission.
- Ensure that all staff receives appropriate orientation to the organization and their specific position.
- Implement performance management process for all staff, which includes monitoring performance of staff on an on-going basis and conducting an annual performance review.
- Coach, mentor and provide education opportunities to staff as appropriate to improve performance.
- Discipline staff, as necessary, using appropriate techniques and documentation; release staff when necessary with notification provided to the BOD and utilizing appropriate and legally defensible procedures.
- Financial planning and management
- Collaborate with the Finance Committee, Committee Chairs and staff to prepare a comprehensive and fiscally responsible budget.
- Administer the funds of the College according to the approved budget and monitor the monthly cash flow of the College within the authority delegated by the BOD.
- Work with the BOD to secure adequate funding for the operation of the organization.
- Provide the Finance Committee and BOD with regular, comprehensive reports on revenue and expenditures of the College.
- Understand national legislation with regards to best practices as it relates to taxation and accounting to ensure the College remains compliant.
- Ensure that sound bookkeeping, accounting procedures and audit preparation are followed with the assistance and oversight of an accountant/financial manager.
- Member relations/advocacy
- Communicate regularly with members to keep them informed of the work of the College.
- Identify changes in the membership, healthcare industry and volunteer organization culture that will affect the College.
- Establish good relationships with other organizations to develop and maintain collaborative relationships, including other osteopathic organizations, legislative individuals or groups that will help achieve the College’s mission.
- Risk Management
- Identify and evaluate risks to the College’s people (members, staff, management and volunteer leaders), property, finances, goodwill and image and implement measures to control risk.
- Ensure the BOD and the organization carry appropriate insurance coverage.
- Ensure the BOD and staff understand the terms, conditions and limitations of the insurance indemnification.
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