Director of Conference Planning

Nurse Practitioner Associates for Continuing Education is the nation’s oldest provider of nationally accredited CE for NPs, currently offering 10 live primary care and pharmacology conferences for 400-500 participants at exciting destinations across the United States.  NPACE is searching for an experienced, passionate team-player to serve as Director of Conference Planning.  The individual will oversee the Conference Planning Department, its staff and all aspects of conference and event planning. 

Position responsibilities include:

• Oversee meeting planning and logistics for conferences and events including contracts, space, food & beverage, audio visual, vendors, special events, materials/supplies, shipping, etc.
• Oversee travel arrangements for staff, speakers and volunteers
• Serve as NPACE representative at external conferences and events, including pre- and post-conference meetings
• Assists Finance Department and Executive Director with conference budget development; tracks and maintains conference budget expenses
• Collaborate with Marketing to promote events
• Analyzes data related to conferences and events and reports results and recommendations
• Conduct site inspections to determine feasibility of future conference locales and provide recommendations for locations, dates, models, templates and contract terms
• Works closely with Department of Education to oversee speaker process
• Serves on the Program Development and Planning Committee to ensure accreditation compliance
• Supervise, coordinate and assign activities to staff in department and communicates regularly with other departments to provide conference information and resources
• Interview job applicants and make hiring recommendations
• Evaluate staff performance to recommend personnel actions such as hiring, retention, promotion, transfer or dismissal
• Train, instruct and develop staff